Privacy Policy

HOTS FOR DATA is a data learning community for young people across Africa. When this policy says “we” or “us”, it means HOTS FOR DATA. You can reach us about anything in this policy at hello@hotsfordata.org.

When you join the community or register for a track, we collect:

• Your name and email address
• Your WhatsApp number, if you choose to give it
• Your country
• What best describes you (for example student or employed) and your experience level
• The tracks you are interested in or register for, and your answer to “why do you want to join?”
• How you heard about us, if you tell us
• The date you agreed to this policy and which version you agreed to

We do not collect ID numbers, dates of birth or payment details. To protect our forms from abuse we use a one-way scrambled version of your IP address for rate limiting; we never store the address itself.

Messages sent through our contact form are delivered to our inbox by Formspree and are not stored in our community database.

• To process your registration and place you in a cohort
• To add you to our community channels and invite you to events
• To contact you about your application, your cohort and community activities
• To understand our community as a whole, for example how many learners join each track. These reports use totals, not individual names.

We will never sell your information or share it with advertisers.

Your information is stored in a secure database provided by Supabase, hosted in the European Union (Frankfurt, Germany). Access is limited to a small number of HOTS FOR DATA administrators, who must sign in with two-factor authentication. The website itself can only add new sign-ups; it cannot read your details back.

We keep your information while you are part of the community. If you ask us to remove you, we delete your personal details and keep only anonymous totals (for example, that one more learner completed a track).

Under Kenya's Data Protection Act, 2019 and similar laws, you can ask us to:

• Tell you what information we hold about you
• Correct anything that is wrong
• Delete your information
• Stop contacting you

Email hello@hotsfordata.org from the address you registered with and we will respond within 30 days. If you are not happy with how we handled your request, you can complain to the Office of the Data Protection Commissioner in Kenya.

If we change how we use your information, we will update this page and the date at the top. We record which version each person agreed to.